Operations Administrator Vacancy

OPERATIONS ADMINISTRATOR

Clearvac Engineering Asia is a leading specialised marine services and engineering provider working across Southeast Asia, supporting superyachts, cruise liners and commercial vessels. As our project work in Bangkok grows, we are looking for a confident and proactive Operations Administrator to take charge of the administrative side of a superyacht refit, based on-site at the shipyard.

This is a central role at the heart of the project. You will be the administrative link between our Project Manager, suppliers, shipyard, the yacht’s crew and our internal Clearvac teams, keeping information flowing, paperwork in order and the day-to-day running of the refit on track. It is an excellent opportunity for a well-organised communicator.

Key Responsibilities:

Act as the day-to-day administrative point of contact for the refit, liaising professionally with Project Manager, shipyard, suppliers, subcontractors, the yacht’s crew and internal colleagues.
Compile Quotes & Reports for Clearvac quotes for clients in conjunction with the Project Manager.
Obtain and compare supplier quotations, raise purchase orders, and track orders through to delivery — following up on lead times so that parts and materials arrive when the project needs them.
Coordinate with the yacht’s captain, chief engineer and crew on project requirements, scheduling, site access and daily updates.
Support the project and operations managers with scheduling, meeting coordination, contractor access and general project administration.
Maintain accurate project documentation and filing, including work records, delivery notes, certificates, survey and class paperwork, permits and reports.
Prepare and update progress and status reports, tracking completed, active and outstanding work for management and the client.
Assist with cost tracking and budget administration, reconciling supplier invoices against purchase orders and flagging any discrepancies.
Help coordinate logistics, including the shipping, delivery and customs clearance of parts, and arrange transport or accommodation for visiting crew and contractors where required.
Support health, safety and work-permit administration in line with shipyard and company procedures.
Carry out general office administration to keep the on-site operation running smoothly.

Requirements:

An excellent standard of Thai & English, both written and spoken; you will communicate every day with international crew, suppliers and colleagues.
Confident, proactive and able to take ownership of tasks and see them through with minimal supervision.
Strong organisational skills and attention to detail, with the ability to juggle several priorities at once in a busy environment.
Proficient in Microsoft Office, particularly Word, Excel and Outlook.
Proficient in using AI in workflow
A professional, approachable manner and the ability to build good working relationships across different teams and nationalities.
Reliable, punctual and comfortable working on-site at a shipyard.

What We Offer:

Competitive salary based on experience.
Social security and statutory benefits, annual leave and sick/personal leave.
Company uniforms
Internal training and professional development.
Hands-on exposure to the superyacht and marine engineering industry, working alongside experienced professionals.
Long-term career opportunities with a rapidly expanding marine services company.

How to Apply:

If this sounds like you, we would love to hear from you.

Please use the form below, or send your CV and a short cover letter to careers@clearvacengineeringasia.com, or apply using the online form on our website.

📧 careers@clearvacengineeringasia.com

Operations Administrator Vacancy